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We are currently recruiting a Human Resources Clerk for our client in Windsor. This is a FULL TIME position with the opportunity to be hired on with the company.

Responsibilities include, but are not limited to:

  • Monitor and verify submitted time off requests, maintain attendance records, communicate with managers/supervisors in regards to timesheets entries and time off requests.
  • Ensure that HR system is up to date, all requested changes are processed and communicated as necessary.
  • Resolve and documents any attendance issues
  • Update Leaves and Benefits Tracking Worksheets and HR system
  • Work with accounting department to ensure all information is reconciled and agrees with accounting records
  • Report to HR Manager all corrections and adjustments
  • Verify and validate HR system time sheets and attendance reports for payroll processing
  • Verify received time sheet against work schedules
  • Report to HR Manager any missing and/or incorrect time sheets
  • Verify all processed time sheets for any errors or omissions
  • Verify entries in HR system against attendance reports
  • Recheck the report after revision, ensure it agrees with accounting reports
  • Update and perform final check of Leaves and Benefits Tracking Worksheet
  • Print vacation status update per department
  • Sort and prepare pay cheques for distribution and delivery
  • Deliver pay stubs to sites
  • File documents after payroll has been completed
  • Assist in administration of both: extended health and dental benefits and RRSP by providing all necessary clerical support as it relates to enrolment, updates, changes  and notifications to staff
  • Maintain and update files as necessary
  • Based on provided eligibility lists administer uniform program, by sending notifications, distributing uniform shirts and maintaining inventory
  • Place orders for new shirts upon approval of the Executive Director
  • Place orders for name badges upon approval of the Executive Director
  • Follow up with suppliers on outstanding orders
  • Process requests for staff purchases, receive payments, issue receipts for payments, remit to accounting, follow up on outstanding payments
  • Deliver and pick up name badges and embroidered shirts from service providers
  • Adhere to confidentiality policy at all times and follow department protocols closely
  • Enter new employees, terminations and  any other changes to SHR and Leaves and Benefits Tracking Spreadsheet
  • Maintain all employees files in good order, ensure all documents are filed timely and correctly
  • Perform any other duties as assigned and requested by manager or the Executive Director

The successful candidate will have the following experience:

  • Graduate Community College program or equivalent work experience preferably in human resources
  • Strong work ethics
  • Effective oral and written communication skills
  • Working knowledge of issues impacting immigrants and refugees
  • Demonstrated knowledge of anti-racism and cultural sensitivity awareness
  • Proficient in computer applications: MS Office package, Internet, e-mail
  • Flexible, well-organized, detail-oriented with ability to multi-task and prioritize
  • Patient, flexible, positive, consistent, dependable and cooperative
  • Willing to learn new tasks
  • Proven ability to make sound judgment and quality decisions

Pay: $19.50/hour

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