We are currently recruiting a Board Affairs Clerk for our client in Toronto, ON. This is a 12-month contract position with the potential to be hired on.
Responsibilities include, but are not limited to:
- Coordinating the orientation of new Board members, Officers and Committee Chairs.
- Assisting in the timely preparation, drafting, publishing and dissemination of Board-related materials including but not limited to: agendas, minutes, annual work plans, presentations, action lists, executive summaries etc. for the Board and Committee meetings, utilizing Diligent.
- Initiating changes to Board of Director policies, procedures and the Board Manual as required or requested.
- Overseeing the Board and Committee calendars; helping determine and plan the frequency of meetings.
- Managing complex calendars and coordinating travel, venues, meals, special accommodations and hotel arrangements for Board members and management involved in Board Affairs.
- Scheduling calls and Board meetings, as required or requested.
- Overseeing contractors, vendors and consultants supporting a wide range of Board activities.
- Planning and managing events and logistics for Board-related events, including quarterly meetings, ad hoc meetings, Annual General Meetings and Board Strategy Days.
- Coordinating internal and external presentations and speakers for Board-related events.
- Analyzing and tracking information and follow-up items utilizing various databases and spreadsheets; generating applicable reports and documents.
- Supporting the day-to-day operations of Board Affairs
- Any other tasks as assigned relating to Board Affairs
The successful candidate will have the following experience:
- A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent
- Three to five years’ experience working with Boards and committees; experience working in a highly regulated business environment and with multiple entities in an organization is preferred
- Both public company and private company experience is an asset.
- Ability to communicate effectively with all levels of staff including management and executive leadership, as well as external stakeholders
- Possesses excellent interpersonal and communication skills, works collaboratively and is proactive and solutions-driven
- Demonstrates a high level of discretion and tact when handling confidential information
- Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of the Boards, management and executive leadership with respect to workflow, schedules, reporting, etc.
- Possesses excellent time-management skills with the ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused and team-driven approach
- Must be comfortable working with Microsoft Office suite of products (intermediate level) and have prior experience working with software applications such as SharePoint, Adobe, Zoom and Diligent
- Knowledge of good database/records management practices
- Ability to travel on occasion
- MUST be Proficient in English.
Pay: $80,000 a year
Type: Full-time, contract
Shift: Monday to Friday 8:30am to 4:30pm
Hybrid role – in office Tuesdays & Wednesdays
Benefits: Health & Dental
PROSTAFF Employment Solutions is an Equal Opportunity Employer that recruits qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, veteran status or other protected category.
