Bilingual Administrative Assistant

We are currently recruiting for a Bilingual Administrative Assistant to join our client. This is a fully remote position.

Responsibilities include, but are not limited to:

• Manage complex calendars across multiple time zones, scheduling appointments, meetings and travel arrangement for leadership and senior team members.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle sensitive and confidential information with utmost discretion and integrity.
• Act as a primary point of contact with external/ internal stakeholders, liaising to ensure smooth workflow and communication.
• Prepare and edit reports, presentations, and correspondence. Proofread for content and typographical errors and ensure correct spelling, punctuation and grammar
• Translate documents from English to French (vice versa) frequently and proficiently Large translations will go to a service provider
• Organize / plan meetings including agenda development, minutes, action items and distribution.
• Coordinates and schedules travel and meeting arrangements $75,000
• Assist Administrative Leader in coordination, travel and meeting arrangements $75,000
• Coordinate and schedule customer tours, field days, training sessions, and/or customer events and crop shops
• Manage, code and verify expense reports and track budgets for leadership and senior team members.
• Coordinate and oversee special projects as assigned input purchase orders, contract routing, process invoices for accounts payable etc.
• Liaison between marketing communications and sales reps by providing appropriate advertising and/or other materials.
• Coordinate and assist with the onboarding/training of summer students
• Look for ways to optimize workflow as needed, such as SharePoint sites where shared information can be stored.
• Assist with training individuals as required.
• Travel and provide onsite support at designated events throughout the year. Travel is required 5-10% of the year.

Qualifications Education & Experience:

• Must be Bilingual both verbal and written French
• Minimum of High School Diploma, college degree not necessary but helpful for continued Career Development.
• Minimum of 2-5 years of demonstrated administrative support experience, preferably supporting Sr. Level leaders within a complex organization.
• Demonstrated experience in planning/coordinating events
• Demonstrated experience with calendar management, domestic and international travel scheduling and arrangements, processing expense reports.
• Valid Passport and ability to travel domestically and internationally

What Skills You Need:

• You have proven experience as an administrative assistant or in similar role (2-minimum 5 years).
• Your attention to detail and your organizational skills are outstanding! You have excellent verbal, interpersonal, and writing skills.
• You are experienced and confident in your ability, proficient in use of Microsoft applications, such as Word, Excel, PowerPoint, Power BI, etc.
• You see problems as challenges and enjoy the opportunity to solve them and make improvements. You are flexible, able to multi-task/ prioritize responsibilities with competing priorities, work well under pressure and plan ahead to meet deadlines. You have a positive attitude, enjoy working independently and being part of a diverse team environment.

What Makes You Stand Out:

• An associate degree or bachelor’s degree
• Experience with Concur Travel or other expense reporting systems.
• Experience working within SAP and Ariba
• Experience booking domestic or international travel and itineraries.