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We are currently recruiting for an Accounts Payable Assistant for our client located in Windsor, ON. This is a temporary full-time position that operates in a hybrid office setting.

Responsibilities include but are not limited to:

  • Responsible for processing invoices into QAD via Concur, ensuring accurate 3-way match (PO, Invoice & Receiving), assignment to the correct General Ledger account, proper approvals are obtained and accounting for commodity taxes accurately (i.e. PST, HST and GST).
  • Expense Reports and Charge Cards – Agree all invoices to summary, ensure Company Policy is followed, check mathematical accuracy, and ensure management has approved documents.
  • Responsible for accurately keying in supplier invoices, credits, and cheque requisitions into the Accounts Payable system, on a timely basis; ensuring all verifications steps have been completed.
  • Accumulating data from ERP system weekly to prepare and process vendor payments.
  • Actively manage Goods Receipt / Invoice Receipt and Customer AP account balances.
  • Maintenance of the Accounts Payable data including maintenance of vendor profiles, new vendor set up, ensuring accuracy of banking information, address/name changes.
  • Ensure all AP-related controls are in place and followed to support the delivery of strong financial reporting accuracy.
  • Respond to vendor inquiries and routinely review account statements.
  • Assist with the quarter and year end audits as required.
  • Support the month end financial close posting journal entries and reconciling various balance sheet accounts.
  • Other ad hoc request / projects as required (including money orders, intercompany entries, etc.)
  • Working in compliance with the company’s Health & Safety Policies/SOPs including but not limited to the Safety Responsibilities Procedure.
  • Will comply with Good Manufacturing Practices in all GMP sensitive areas.

The successful candidate will have the following qualifications:

  • Successful completion of Post-Secondary Education with emphasis in accounting and/or equivalent work experience.
  • Five (5) years of progressive experience within a computerized accounts payable environment.
  • Computer literate in spread sheeting (Excel) & work processing (Word) programs.
  • Excellent investigative and analytical skills.
  • Excellent communication and organizational skills.
  • Ability to work independently with good time management skills.
  • Knowledge of ERP and AP automation (SAP & Concur) considered an asset.

Job Types: Full-time, Fixed term contract

Contract length: 6 months

Salary: $24.04 per hour


  • Day shift
  • Monday to Friday

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