Human Resources Clerk

We are looking for a detail-oriented and organized Human Recourses Clerk to join our team! The ideal candidate will handle attendance, payroll, benefits, and HR administration while maintaining confidentiality and accuracy in all areas.

Attendance & Scheduling

• Monitor, record, and report staff attendance, including vacations, sick leaves, emergencies, and other absences
• Maintain up-to-date departmental work schedules and ensure HR Bamboo records are accurate
• Update leaves and benefits tracking worksheets as needed
• Collaborate with the accounting department to reconcile records and ensure accuracy
• Communicate with the HR Manager regarding concerns, adjustments, and employee inquiries
• Maintain strict confidentiality with all records and reports

Payroll Administration

• Prepare payroll files for processing using HR Bamboo data
• Verify time and attendance records, addressing discrepancies as needed
• Cross-check payroll entries against attendance and accounting records
• Ensure all calculations are accurate and complete prior to processing
• Print and distribute pay stubs, update vacation balances, and file payroll documents securely
• Maintain confidentiality of all payroll and employee information

Benefits Administration

• Assist with the administration of extended health, dental, and RRSP benefits
• Manage enrolments, updates, and notifications for staff
• Maintain and update all employee benefit files

Uniform Program Administration

• Manage uniform program eligibility, distribution, and inventory
• Coordinate uniform and name badge orders with suppliers
• Process staff uniform purchases, handle payments, and reconcile with accounting
• Ensure timely delivery and pick-up of uniforms and badges

Other Responsibilities

• Enter new hires, terminations, and employee updates into HR systems
• Maintain organized and complete employee files
• Follow confidentiality and HR protocols at all times
• Perform additional duties as assigned by the HR Manager or Executive Director

Qualifications

• College diploma in Human Resources or related field (or equivalent experience)
• Strong work ethic and attention to detail
• Excellent written and verbal communication skills
• Experience with HR software (HR Bamboo preferred) and MS Office Suite
• Knowledge of issues impacting immigrants and refugees (asset)
• Understanding of anti-racism and cultural sensitivity principles
• Highly organized, able to multitask and prioritize effectively
• Strong interpersonal skills, initiative, and flexibility